Sofax Venue
Complete venue and event management for hospitality businesses
A full-stack venue management platform for event halls, wedding venues, and hospitality businesses. Manage bookings, client enquiries, event schedules, catering, invoicing, and staff — all from one system.
- Visual booking calendar with real-time availability across all spaces
- End-to-end event management from first enquiry to final invoice
- Client self-service portal for proposal review and payment tracking
Everything you need, nothing you don't
Every feature in Sofax Venue is built to solve a specific problem your team faces every day.
Booking & Availability Calendar
Problem: Paper booking logs result in double-bookings and significant lost revenue
Visual calendar showing booked, tentative, and available dates across all halls and event spaces. Double-booking is prevented automatically.
Client Enquiry Management
Problem: Enquiries get lost without a CRM — leads never become bookings
Capture enquiries from your website, phone, or walk-in. Track follow-up status, conversion probability, and the assigned team member.
Event & Package Setup
Problem: Building custom proposals manually for each event takes hours
Define venue packages with catering, décor, and setup options. Generate professional proposals with itemized pricing for client approval.
Invoicing & Payment Tracking
Problem: Outstanding balances are not noticed until the event date arrives
Generate invoices with advance deposit requirements. Track deposit and balance payments with automatic due-date reminders.
Catering & Menu Management
Problem: Catering orders communicated verbally result in wrong setups on event day
Build menus per event with per-head costing. Menu selections are automatically linked to the event invoice.
Staff Scheduling
Problem: Staff assignments managed through WhatsApp groups with no accountability
Assign staff to events, track shift hours for each event, and manage overtime for event-day teams.
Client Self-Service Portal
Problem: Staff spend hours on calls answering routine client status questions
Clients review event proposals, approve packages, view payment status, and download invoices from a branded portal.
Revenue & Occupancy Reports
Problem: No data on which months drive the majority of annual revenue
Monthly revenue reports, peak season analysis, and venue occupancy rates help owners make data-backed pricing and marketing decisions.
Built for teams like yours
Wedding Venues & Halls
Manage wedding bookings, package selections, catering orders, and payment collection in one place.
Corporate Event Spaces
Handle corporate bookings, AV setup requests, catering, and post-event invoicing efficiently.
Hotel Banquet Operations
Integrate venue bookings with hotel operations, room reservations, and food & beverage management.
Community Centers
Manage multi-hall facilities with different pricing tiers for varied event types and member booking privileges.
Transparent pricing for every stage
Pricing & Plans
Pricing based on number of venues, event spaces, and required integrations. Contact us for a quote.
Get a QuoteTrusted by teams around the world
See what businesses like yours say about working with BD Matrix.
“The implementation was smooth and the team support was excellent. Our operations improved measurably within the first month of go-live.”
“We reduced manual errors significantly. The reporting features save our finance team hours every week — the visibility alone justified the investment.”
“Handles our scale better than anything else we evaluated. Setup was faster than expected and the BD Matrix team was responsive throughout.”
See Sofax Venue in action
Our team will walk you through a live demo tailored to your use case, answer your questions, and provide pricing specific to your needs.
- Response within 24 hours
- Live demo with your team
- Custom pricing for your scale
- No commitment required
Interested in Sofax Venue?
Fill out the form and our team will get back to you within 24 hours.